Request for Proposals
A two-Phase Process
Letter of intent due April 3, 2019
Interested applicants should submit a letter of intent by 11:59 pm EDT on April 3, 2019. Letters of intent should be submitted to Alli Bell, D4AD Project Director, at firstname.lastname@example.org. Letters of intent should be no more than three pages (excluding appendices), on the lead organization’s letterhead, and include:
- A brief overview of the proposed project, the phase(s) it most closely aligns with, and principal deliverables.
- A list of the organizations that will be part of the project, including key personnel and contact information.
- A description of the target audience, i.e., characteristics of the individuals who will ultimately be served by the project.
- The likely proposed grant amount (expected grants are between $750,000 and $1,500,000). In the event that the total budget for the project is more than the proposed grant amount, please also include the total project budget and sources (actual or expected) of additional funding.
Letters of intent will be reviewed and projects that are most aligned with the objectives and goals of the D4AD initiative will be invited to submit a full proposal. Applicants will be notified of invitation to submit a full proposal by April 15, 2019
Full proposal due May 31, 2019
Invited applicants should submit a full proposal to Alli Bell, D4AD Project Director, at email@example.com by 11:59 pm EDT on May 31, 2019.
The full proposal narrative should be no more than 30 pages (excluding appendices, any charts or graphs, and supporting material), and include the following components (please refer to the FAQ for additional details and clarification):
- Project Overview. An overall description of the project and how it aligns with the objectives of the D4AD initiative, including:
- The specific problem to be solved and need that will be met by this project;
- The audience and target population for the project;
- Specific anticipated goals, outcomes, and deliverables of the project, including specific one-year, two-year, and long-term goals of the project; and
- A brief discussion of how the project will achieve the desired goals.
- Partners/Collaborators. A description of the participating organizations, including (depending on specific project):
- Participants in any data sharing agreements, including descriptions of current agreements and processes for data governance, security, and privacy;
- Strategic partners, and the role or expertise of each partner;
- Technical partners, proposed vendors, or additional funding sources.
Where possible, application should include letters of support from potential partners. (These letters will not count toward the proposal’s maximum length.) Contact information for each organization may be provided in an appendix.
- Anticipated Impact and Deliverables. A description of the specific deliverables of the project and their anticipated impact, depending on the project’s goals. In the case that it is beyond the scope of the project to make information available directly to the target population, the theory of change through which the data or data product deliverables could eventually impact the target audience.
- Risks and Significant Challenges. Applicants should address the principal risks and challenges that might stand in the way of their project’s success in enough detail for the review team to understand any distinct characteristics about those risks and challenges for which additional supports or technical assistance from NCHEMS, or another implementation partner may prove valuable, in the event the proposed project is funded. In addition, applicants should explicitly address their plans for ensuring and maintaining data privacy and security.
- Qualifications of Key Personnel. The roles of key project staff from each partner organization, as well as project leads, should be listed along with a brief biographical sketch. Resumes for key personnel may be provided in an appendix.
- Sustainability. A plan for how the project may be scaled and sustained beyond the project period, including the expected funding streams. In addition, applicants should note any additional matching funding from other sources.
- Timeline and Budget. Project timeline with proposed deliverables, not to extend beyond February 28, 2021. The timeline should provide sufficient detail about the project activities for the selection committee to discern the means by which the pilot’s implementation and preparation of deliverables will be carried out, including any important milestone dates and events. The timeline must be accompanied by a detailed budget.